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Project Assistant - Clinical Trial/Research Data Management

Date: Jan 13, 2022

Location: US

Company: Cytel Inc

At Cytel, we work hard to create successful careers with significant professional growth for our employees, as a result of which they work hard to make Cytel successful. Cytel is a place where talent, experience and integrity come together to advance the state of clinical development. 

JOB SUMMARY:  Responsible for supporting all Project Management activities including but not limited to coordination of meetings, management of control documents and documentation of training requirements.  Manages all core project documents, tracks budget performance and maintains all necessary files. Provides any additional administrative support as required.



  • Coordinating interactions with independent Data Management Committee members (including physicians and statisticians)
  • Facilitating meetings and key decision points in DMC process
  • Organizing pre-meeting and post-meeting materials 
  • Maintain and track Cytel project timelines, budgets, and team lists.
  • Conduct monthly budget reconciliations against actual work completed.
  • Ensure project plans and budgets are updated regularly and assist in the preparation of monthly sponsor reports.
  • Regularly review project status with the teams to confirm project delivery within approved budgets and timelines.
  • Work with project teams to ensure out-of-scope work is identified and agreed with the sponsor ahead of implementation.
  • Ensure Cytel time reporting system is set up to enable project tracking and invoicing.
  • Assist Project Managers with monthly sponsor invoicing in collaboration with Cytel Finance.
  • Assist Project Managers to prepare revenue forecasts.
  • Word process and/or format technical documents as specified in project budgets/contracts. Assemble or reproduce deliverables as required and scoped.
  • Coordinate meetings and arrange travel and hospitality as required.


Education: Bachelor’s degree required

Experience: 2 years of experience in project administration required with at least 1 year in a clinical trials or research setting


  • Proficiency in English, both oral and written.
  • Good computer application skills (MS Office Suite including MS Excel and MS Project)
  • Excellent attention to detail
  • Good interpersonal skills.  Must be able to communicate effectively with Cytel team members, management, sponsors and other stakeholders.
  • Experience in project and financial/budget management preferred
  • Knowledge of project management methodology and tools preferred
  • Invoicing experience a plus


Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.

Cytel does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact Cytel’s human resources department to obtain prior written authorization before referring any candidates to Cytel. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and Cytel. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of Cytel. Cytel shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies.

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